Administrative Coordinator

Job description

Advanced Property Systems is a family-owned company based in West Kelowna providing snow removal, maintenance and installations in residential areas for the last 25 years. With steady growth in operations, they are looking to hire an Administrative Coordinator to manage general office operations as well as bookkeeping, HR administration, data entry and support for work orders. This is a key support role in maintaining efficiency, accuracy, and timely action of our business operations and function of our office.

Working directly with the business owner, yet with a minimal supervision, your daily responsibilities will include:

  • Answering/redirecting incoming calls and emails
  • Ordering office supplies and maintaining optimal inventory
  • Managing company accounts, AR/AP, reconciling
  • Invoicing and posting payments
  • Preparing payroll information and onboarding new employees
  • Drafting policies and procedures
  • Entering work orders, monitoring progress and updating client on completed projects
  • Making travel arrangements and coordinating meetings
  • Providing administrative support to the field team as needed

Requirements

To be a successful hire for their busy office, you are not afraid to jump in and help wherever needed. Additionally, they are looking for the following:

  • Prior experience in office administration in a multi-faceted role
  • Knowledge of bookkeeping practices and an accounting software
  • Advanced working knowledge of MS Office Suite
  • Excellent communication skills, oral and written
  • Strong time-management, multi-tasking and problem-solving
  • Attention to detail, numerical skills
  • Reliable team player with a go-getter attitude

If this sounds like your next job, please apply here today.

We thank all candidates for their interest in this opportunity, however only those selected for an interview will be contacted.